Price weekly, every 2 weeks and monthly cleans from your own costs
You tell it once what your cleaning business costs to run. Then every home gets a price per visit and per month built on those numbers, not on what the company down the road charges.
- Know what a cleaning hour costs you Your pay, your cleaner's pay, payroll costs, insurance, bonding and booking software become one break-even rate for every hour in a customer's home.
- Price the whole home, room by room Kitchen, bathrooms, bedrooms, the office, the drive and the supplies each get their own line.
- Quote per visit and per month for every frequency Weekly, every 2 weeks, every 4 weeks and a one-time clean come out side by side, plus a separate first deep clean charge.
- Stop cleaning dog hair for free Pet hair, carrying caddies in, gate codes and lockouts sit on a checklist you answer before the quote is ready.
- Send a proper quote the same day A one-page customer quote with the frequencies, what's included and your cleaning terms, ready to print or save as a PDF.
- See which homes pay and which run long The Job Log compares the hours you quoted with the hours each home really took.
- One-time payment, no subscription
- Instant download
- Excel and Google Sheets
How it turns rooms, minutes and the drive into a price per clean
Six tabs take you from your supply shelf to a sent quote and, after the clean, a check on whether the home paid.
- Start HereExplains the colors and the order to fill things in. Plan on one evening.
- Shop SetupInsurance and bonding, phone, software, your car and your team, you included, turned into one break-even rate per cleaning hour.
- Price ListYour chemicals, cloths, liners and gloves, each with the date you last checked the price, so old costs stand out.
- QuoteMinutes for each room, the drive from your last home, pets and the other checklist lines. It gives the price per visit and per month for each frequency, and a one-time start-up charge for the first deep clean.
- Customer QuoteThe page the homeowner sees: what gets cleaned, the price for each frequency and your terms.
- Job LogThe real hours go in after each clean, so you find the homes that take longer than you quoted.
What is a break-even rate? It is the least an hour of cleaning in a customer's home can bring in and still pay every wage, yours too, plus insurance, software and the car, with nothing left over. The profit is whatever you charge above it. The true hourly rate guide walks through it.
Prefilled example built-in
The file comes filled in with a made-up cleaning company and its $256.55 every-2-weeks quote, so you see a finished quote before you type in your own numbers.
The example company is a working owner and one cleaner, with a break-even of $44.16 per cleaning hour. The home is about 2,000 sq ft: 3 bedrooms, an office, 2 bathrooms, kitchen, living and dining, and 2 dogs, cleaned every 2 weeks with the oven and fridge insides left out.
| A | B | |
|---|---|---|
| 1 | Part of the price, per visit | Amount |
| 2 | Supplies, cleaning time and the drive | $170.88 |
| 3 | Easy-to-miss minutes (pet hair, hauling caddies, gate codes) | $30.91 |
| 4 | Supplies markup, cushion and profit | $54.76 |
| 5 | Price per visit, every 2 weeks | $256.55 |
That is $556.71 a month, and the first visit adds a one-time charge of $241.48 for the deep clean. The $54.76 a visit is kept after every wage, the owner's included, and the home earns $57.51 per labour hour. The full walk-through, with the frequency table, is on how much to charge for house cleaning.
$804
That is what the easy-to-miss lines alone added to a year of cleans every 2 weeks for this example home. It is about 16 times what the calculator costs. Miss them once and the file has paid for itself.
- One-time payment, no subscription
- Instant download
- Excel and Google Sheets
Why a price per square foot misses the dogs, the clutter and the drive
Callers describe a home by its square feet and bedrooms, so a lot of cleaners answer with a flat price or a few cents a foot. That number can't see two shedding dogs, an office full of paper, six months since the last clean, or a 25 minute drive across town.
Take the example home. Its 2 dogs add about 20 minutes of vacuuming to every visit. At the example's $44.16 break-even rate, that is $14.72 of paid time each visit, or about $380 over a year of cleans every 2 weeks. A per-foot price for a home with no pets gives all of that away.
The calculator prices each home from the minutes it really takes first, then shows you what that works out to per square foot. You can still quote a quick number on the phone, but the price you commit to covers this home.
Pet hair, lockouts and the other cleaning minutes it catches
The Quote tab won't call a quote ready until each of these lines has a Yes, No or N/A:
- Pet hair, the extra vacuuming for dogs and cats, asked about on the intake call.
- Carrying caddies in and out, parking and shoe covers at every visit.
- Customer chat and the gate code or key, a few paid minutes every time.
- The room nobody mentioned, like an office or a finished basement, checked against the address before you quote.
- The first deep clean, charged once on its own instead of hidden in the recurring price.
- Lockouts, no water or no power. Left as No in the example on purpose, so the warning stays until you decide what a wasted trip costs.
Exactly what you get
A single spreadsheet you download right after checkout. It works in Excel and Google Sheets, with nothing to subscribe to and no login.
- The six-tab calculator, ready for your own costs and homes.
- A full example cleaning company, with its every-2-weeks home priced so you can follow each number.
- House cleaning terms you can edit, covering extras, pets, extra time and wasted trips, so the scope is clear before the first visit.
- A Job Log that shows which homes ran over their hours, the habit explained in job costing.
How it compares
Most owners price a job one of these ways. Here is what each one gives you.
| Copying another company's price | A free estimate template | Estimating software | This calculator | |
|---|---|---|---|---|
| Starts from your own costs | No | No | Varies | Yes |
| Makes you answer the easy-to-miss costs | No | No | Varies | Yes |
| Shows which jobs made money | No | No | Varies | Yes |
| Works in Excel and Google Sheets | – | Yes | No | Yes |
| Cost | Free | Free | Usually a monthly fee | $49.95 once |
Who it's for: owner-cleaners and home cleaning teams
It fits owner-operators and residential cleaning teams of up to about 15 people doing recurring cleans, deep cleans and move-outs, whether you quote by the hour, by the visit or by the square foot. If you clean alone, you enter just yourself; if you run three teams, you enter each cleaner. Small condo or big house, the price comes from the minutes that home takes, so it fits your homes too.
It is not for franchises that already run their own pricing software, office contracts priced by the building and the month, or homeowners checking what a clean should cost. Office owners want the commercial cleaning calculator instead, and anyone who only wants an hourly number can start with the free true hourly rate calculator.
Stop guessing what a home is worth from the phone call. Price every visit from your own cleaning time, drive and costs, catch the minutes that usually get missed, and see which homes made money.
House Cleaning Pricing Calculator
$49.95 one-time
Buy now and download- One-time payment, no subscription
- Instant download
- Excel and Google Sheets